Participation Tips

As we move the STC Summit to a virtual format, we are committed to offering a robust conference experience, including education sessions, keynotes, vendor showcases, and networking opportunities.

In order to have the best experience possible, we invite you to review the following recommendations.

Participate in Sessions

You will get the most out of the Virtual Summit experience when you actively participate!

  • Introduce yourself in the chat window when you enter a session.
  • Follow the interaction guidelines and etiquette rules set by the session moderator.
  • Explore session resources and participate in any polls and other interactive elements.
  • Consider collaboration. If you are attending with team members, use Google Docs or other collaboration tool to share notes on sessions.
  • When the session has ended, complete the short evaluation before moving on to the next session or leaving the Virtual Summit venue.
  • Follow-up with session presenters in the Virtual Summit venue networking areas.

Explore the Expo Hall

The STC Virtual Summit venue includes an Expo Hall, showcasing vendors and exhibitors from around the world. Vendor booths will have video introductions, downloadable resources, business card exchanges, and staff with whom you can interact.

Interactions include chats, impromptu video meetings, and scheduled meetings with staff in each of the booths. Take some time to:

  • Explore each booth in the Virtual Summit Expo Hall and participate in our annual scavenger hunt. We will have a drawing at the end of the Summit based on participation in the Expo area, and we will have prizes from our exhibitors! Specifics will be shared closer to the event.
  • Access the Expo Hall early (before it officially opens). Consider in advance who you might like to meet with during open hours.

Set Up Your Personal Summit Space

The STC Virtual Summit takes place over four days (17-20 May), with sessions and social events taking place throughout each day. We recommend that you set up your personal conference space in advance.

  • Find a quiet space. Use headphones or earbuds to ensure you can hear as well as possible.
  • Create a folder on your computer to save the Virtual Summit resources that interest you.
  • Block off time on your calendar so that others know you are busy. Be comfortable with saying no to meetings or appointments during that time—just like you would if you were attending an onsite conference.
  • Create a Virtual Summit document and take notes. This can also help you stay focused on the content.
  • Stay hydrated and fed! Set yourself up with some tasty snacks and drinks before you settle in.
  • Wear your conference badge (kidding!). Wear whatever is most comfortable to you, and be prepared to come on camera (completely optional) for social sessions that you are interested in participating in.

Take Regular Breaks

Any conference experience can be exhausting, and we recommend that you schedule breaks for yourself throughout the day.

  • Stand and stretch (you can even do this during sessions).
  • Access the Virtual Summit yoga and mindfulness videos on-demand.
  • Step away from your computer. We’ll still be here, and you can catch up with sessions on-demand. Remember, you will have access to the Virtual Summit content until 1 August 2020.

Share Your Experience

The STC Virtual Summit will be using a series of hashtags to highlight topic-specific content and to promote networking between speakers, attendees, and those who are not able to attend. We will share specific hashtags as we get closer to the event.

Additionally, here are several other ways that you can connect:

  • Connect in conversation in the Virtual Summit venue networking areas.
  • Explore the Expo Hall and engage in conversation with vendors and exhibitors.
  • Actively participate in session-specific chats and Q&A.
  • Check out the STC Summit Facebook page for posts and photos .
  • Share your Virtual Summit experience on social media with photos of where you are participating from, the weather where you are, or just of your coffee and slippers!